NEW CAREER OPPORTUNITY: HR & Operations Administrative Assistant

Role and Responsibilities

Under the direction of the Director of Operations the HR & Operations Administrative Assistant provides administrative support to BESTAgency with an emphasis on human resources.  The selected candidate should enjoy working within a small business environment that is mission-driven, results-driven, client-oriented and employee-oriented.  The ideal candidate will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.  The primary functions and additional responsibilities of this position include the following:

  • Completes a broad variety of administrative tasks for the HR department including: recruiting, interviewing and onboarding new employees; benefits administration; posting job openings, gathering information on new applicants, contacting references, and informing employees of their hiring status
  • Documenting grievances, separations, FMLA tracking, workers comp updates, etc; participates in employee and labor investigations in accordance with the Director of Operations
  • Scheduling interviews, meetings and appointments; audition and employee training  set up and planning
  • Ability to assist with developing and executing employee appreciation programs
  • Ability to provide customer service to company’s employees
  • Attends seminars to stay current on HR trends and legislative changes; participates in meetings/calls with labor attorney in accordance with the Director of Operations
  • Researches, prioritizes and follows up on incoming issues and concerns and determines the appropriate course of action, referral or response
  • Prioritizes conflicting needs; handles matter expeditiously, proactively and follows-through on projects to successful completion often with deadline pressures
  • Ability to work a flexible schedule
  • Must have valid driver’s license
  • Perform other duties as assigned

Qualifications and Education Requirements

Candidates should possess the following:

  • This position requires a high school diploma or GED equivalent
  • 3+ years in a HR role a plus
  • Minimum of 2 years in an administrative assistant position 
  • Knowledge of the Entertainment industry a plus
  • Experience using ADP a plus
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Knowledge of basic computer programs including MS Office, Google for Business  and the Internet
  • Very strong interpersonal skills and ability to build relationships with clients and staff
  • Advanced level written and communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player with the ability to also be extremely effective independently
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Ability to maintain good working relationships with co-workers, management, employees, clients, vendors and talent.
  • Forward looking thinker who actively seeks opportunities and proposes solutions

Preferred Skills

Associates’ or Bachelors’ degree from an accredited college or university


  • Medical, Dental and Vision after 60 days
  • PTO and Wellness days 
  • 401K
  • Paid holidays

HOW TO APPLY:  Please send resume to

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this position