Executive Booking Agent


ROLE AND RESPONSIBILITIES

The Executive Booking Agent, under the direction of the Senior Vice President, is responsible for booking talent based on client’s needs and requests for various projects and events. The employee in this classification is responsible for completing all elements of the booking process. This includes assisting clients with selecting models and talent for projects/events, completing contracts with clients and talent, ensuring that all contracts are fulfilled, negotiating model and talent rates and preparing project/event files to submit to the Senior Vice President and Finance department for review and processing. The employee will operate standard office equipment, including a computer, and will utilize computer reports and output. The employee’s work setting will mostly be at the corporate office and will also include various venues including, but not limited to, nightclubs, restaurants, convention centers, hotels, banquet halls and other indoor and outdoor locations. The employee will need to be familiar with the entertainment industry as it relates to models, talent, performers, etc. The primary functions and additional responsibilities include:

• Handling requests for talent including receiving calls, online requests as well as email requests; candidate will be issued a company phone to manage talent and client requests

• Pre-qualifies models and talent to be submitted based on client’s needs and requests

• Responsible for all contracts, sales orders and collections for all projects to which he/she is directly responsible

• Subcontracts models and talent for print, fashion, conventions, promotions, commercial, special events and miscellaneous projects

• Negotiates talent rates

• Personally verifies talent arrival and departure times for all projects which he/she is directly responsible

• Compiles a project file including all contracts and addendum, any pertinent correspondence, talent and vendor pay outs and the company Booking Sheet

• Assists clients with any additional needs such as costumes, transportation and hotel accommodations

• Creating proposals to submit to clients

• Gives project report status updates to the Senior Vice President or CEO

• Perform other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS
Candidates should possess the following:

• This position requires a high school diploma and at least 3 years’ experience in the entertainment industry as it relates to models and talent including previous booking agent experience; or any combination of experience and training which would provide the level of knowledge, skills, and ability required

• Knowledge of the modeling industry and/or talent industry

• Knowledge of modern office practices and procedures

• Knowledge of basic computer programs including MS Excel, Word, QuickBooks, Google Apps, and the Internet

• Knowledge of general supervisory skills to supervise a varied number of people

• Exceptional organization skills.

• Ability to communicate both orally and in writing with a wide range of people including clients, talent and vendors

• Ability to multi-task efficiently

• Must have strong administrative skills

• Must have strong interpersonal skills.

• Ability to maintain good working relationships with co-workers, management, employees, clients, vendors and talent.

• Must be able to work various hours including weekends and holidays

• Must have above-average problem-solving skills

• Ability to maintain composure in a sometimes high stressed, fast paced environment.

PREFERRED SKILLS
Associates’ or Bachelors’ degree from an accredited college or university

ADDITIONAL INFORMATION
• This position is Full-time, Salary (Exempt)
• Full Health, Dental and Vision after 60 days
• PTO and Wellness after 90-day probationary period

HOW TO APPLY: Please email bookingagentjobs@best-agencies.com

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this position